Constitution of the North West Field Target Association
The name of the Association is the North West Field Target Association.
Subject to the matters set out below the Association and its property shall be administered and managed in accordance with this constitution by the members of the Association’s Committee constituted by clause 7 of the constitution.
The Association objects are;
To promote and encourage the safe and lawful use of air rifles and air pistols.
To promote the sport of Field Target and air rifle shooting of metal plate targets.
To accept the role of protector and public relations agency in the furtherance of the sport and its projected image to the world at large.
In furthering the objects of the Association, the Association Committee may exercise the following powers: –
to raise funds and to invite and to receive contributions provided that in raising funds the Association Committee shall not undertake any substantial permanent trading activities and shall conform to any relevant requirements of the law,
to buy, take on lease or in exchange, any property or materials necessary for the achievement of the objects of the Association and to maintain and equip it for use,
subject to any consents required by law, to sell, lease or dispose of all or any part of the property or materials of the Association,
to co-operate with other associations/clubs, voluntary bodies and statutory authorities engaged in the furtherance of the objects of the Association and to exchange information and advice with them,
to support any charitable trusts, associations or institutions formed for all, or any of the objects of the Association,
to do all such lawful things as are necessary for the achievement of the objects of the Association.
Membership of the Association shall be open to air rifle clubs who are interested in furthering the objects of the Association and who are willing to host a minimum of 2 Association FT competitions per year.
The Association Committee may unanimously and for good reason terminate the membership of any Club, provided that the Club concerned shall have the right to be heard by the Association Committee before the final decision is made.
The Association Committee may create any class of membership they deem necessary and may determine what benefits or rights such members may have and may lay down procedures for the introduction of prospective new member clubs to the Association. The exercise of any such powers by the Association Committee shall be subject to ratification at the annual general meeting (AGM) or extraordinary general meeting (EGM) of the Association by means of appropriate amendment(s) to the bye-laws of the Association.
At each AGM of the Association the members shall put forward candidates and elect from amongst themselves, as a minimum, a Chairman, a Secretary, a Treasurer and a Competition Secretary. Where deemed necessary, other Officers may be required to hold positions on the Association Committee and will do so from the conclusion of the meeting.
The Association Committee shall consist of members specified in clause 6 and additionally, from each club affiliated to the Association, 2 Club FT representative nominated from within their club who will represent the interests of FT shooters. Club FT representatives will have voting rights but may only vote if they attend meetings as the voting representative of their clubs.
All members of the Association Committee shall be members of an air weapons club and must be a member of a club that is affiliated to the Association.
The Association Committee may appoint non-voting co-opted members as required to fill any posts deemed necessary by the Association. These may not total more than 6 members. Each appointment of a co-opted member shall be made at the AGM or at a EGM of the Association Committee called under clause 14.1 and shall take affect from the end of that meeting unless the appointment is to fill a place that has not been vacated in which case it shall run from the date when the post becomes vacant.
All the members of the committee shall retire from office at the beginning of the AGM after the date on which they came into office and may be eligible for re-election.
No person shall be appointed as a member of the Association Committee who is under 18 years of age or who would if appointed be disqualified under the provisions of clause 8.
By accepting a post on the Association’s Committee, whether on a first or subsequent occasion into office, it will be deemed as accepting and willing to act in the best interests of the Association and the sport of Field Target shooting.
Determination of Membership of the Association Committee
A member of the Association Committee shall cease to hold office if that member:
ceases to be a full current member of a Club affiliated to the Association; or
becomes incapable by reason of mental disorder, illness or injury of managing and administering their own personal affairs; or
is absent from 2 consecutive meetings without the consent of the Association’s Committee and the Association Committee resolves that the members office be vacated; or
gives to the Association Committee notice that the member wishes to resign from a date at least one month after the date of notice (unless there are exceptional reasons for shorter notice), but only if at least 3 members of the Association Committee remain in office when the resignation is to take effect.
Association Committee members not to be Personally Interested.
Subject to the provision of clause 9.2 no member of the Association Committee shall acquire any interests in property belonging to the Association (otherwise than as a trustee for the Association) or receive remuneration or be interested (otherwise than as a member of the Association Committee) in any contract entered into by the Association Committee.
Any member of the Association Committee for the time being who is a solicitor, accountant or other person engaged in a profession may charge and be paid all the usual professional charges for business done by him/her or their firm when instructed by the other members of the Association Committee to act in a professional capacity on behalf of the Association, provided that at no time shall a majority of the members of the Association Committee benefit under this provision and that a member of the Association Committee shall withdraw from any meeting at which his or her own instructions or remuneration, or that of his or her own firm, is under discussion.
Receipts and Expenditure
The funds of the Association, including all donations, contributions and bequests, shall be paid into an account operated by the Association Committee in the name of the Association at such bank or building society as the Association Committee shall from time to time decide. The Association may operate more than one bank account.
All cheques drawn on the Associations bank account(s) must have documented authorisation by the chairman and signed by the Treasurer.
The funds belonging to the Association shall be applied only in furthering the objects of the Association.
All income and expenditure must be recorded in order to maintain accurate financial records, to produce an annual financial report, for insurance purposes, to comply with bank regulations and for external audit purposes if required.
Subject to the provisions of sub-clause 11.2 of this clause, the Association Committee shall act as custodian to:
- all land held by or in trust for the Association; and
- all investments held by or on behalf of the Association; and
- all assets of the Association other than land and investments; to be vested in not less than 3 individuals appointed by them as holding trustees.
Holding trustees may be removed by the Association Committee at their pleasure and shall act only in accordance with the lawful directions of the Association Committee. Holding trustees shall not be liable for acts and defaults of its members.
If a corporation entitled to act as a custodian trustee has not been appointed to hold the property of the Association, the Association Committee may permit any investments held by or in trust for the Association to be held in the name of a clearing bank, trust Corporation or any stock brokering company which is a member of the International Stock Exchange (or any subsidiary of any such stock brokering company) as nominee for the Association Committee, and may pay such nominee reasonable and proper remuneration for acting as such.
Annual General Meeting (AGM)
There shall be an AGM of the Association which shall be held no earlier than 11 calendar months, but no later than 13 calendar months after the previous AGM.
Every AGM shall be called by the Association Committee. The secretary shall give at least 28 days’ notice. All notices may be distributed by electronic means or in writing to all Club FT representatives within the Association.
Extraordinary General Meetings (EGM)
The Association Committee may call an EGM of the Association at any time.
The secretary on receiving electronic communication or written request as per 14.2 and 14.3 below shall call an EGM.
A minimum of 28 days’ notice must be given when requesting an EGM.
Procedure at general meetings
The Association’s Committee shall hold a mandatory Annual General Meeting (AGM) as per clause 12.1 above. An Extraordinary General Meeting (EGM) may be called at any time by the Chairman or by any three members of the Association Committee or by 4 Club FT representatives.
A minimum number of 7 members (quorum) of the Association, which will include club FT representatives, must be present at a AGM to make the proceedings of that meeting valid.
The secretary shall give 28 days’ notice by electronic means or in writing to the Association Committee and Club FT representatives of the agenda points..
The chairman of the Association then in office shall be the Chairman of each AGM or EGM. If the Chairman is absent from any meeting the members present shall choose one of their number to be acting chairman for its duration before the start of the meeting and have it noted in the minutes of the meeting once underway.
The Association Committee shall present at each AGM its annual report, bank accounts statement and a financial report of the Association for the preceding year.
Nominations for election to the Association Committee must be made by Club FT representatives by electronic means or in writing to the Secretary to the Association Committee at least 21 days before the AGM. The person nominated must confirm by electronic means or in writing their willingness to stand. Should nominees exceed vacancies, election shall be by vote.
The secretary to the Association Committee or a nominated secretary shall record minutes for the purpose of the proceedings at meetings of the Association Committee and any subcommittee.
Any AGM, EGM or sub-committee meetings that fails to record its proceedings will be deemed null and void and will be re-scheduled at the earliest opportunity.
The Association Committee may appoint one or more advisory or sub-committees consisting of two or more members of the Association Committee for the purposes of making any enquiry or supervising or performing any function or duty which in the opinion of the Association Committee would be more conveniently undertaken or carried out by a sub-committee provided that all acts and proceedings of any sub-committee shall be fully recorded and promptly reported to the Association Committee.
The Association Committee on occasion may need to make or alter the bye-laws of the Association. Any such additions or alterations to the bye-laws must be laid before a EGM or the next AGM of the Association for formal consent and can only be passed by a majority vote. No byelaw, rule, standing order or other regulation may be made which is inconsistent with this Association constitution.
The Association Committee shall ensure that at all times the Association shall comply with all legal requirements in force and any rules appertaining to the conduct of the activities being undertaken.
All the members of the Association Committee shall retire from office together prior to the start of the annual general meeting and may be re-elected or re-appointed.
Voting will only take place at the AGM or EGM.
Every proposal shall be decided by a majority vote by those present and entitled to vote on the proposal in question. In the case of a tied vote the Association’s Chairman or acting Chairman of the meeting shall have a casting vote.
At the AGM or EGM, every Association Committee member shall have a single vote on any proposal.
At the AGM or EGM, each Club FT representatives shall have a single vote on any proposal put forward at a Association meeting.
Club FT Representatives are to vote on the collective decision(s) made on behalf of there club FT shooters.
Any notice required to be served on any member of the Association shall be via electronic mail or in writing and shall be served, preferably, by the Secretary of the Association or an Association Committee member by sending it through the post in a recorded delivery, prepaid letter, addressed to the member at his/her or last known address in the United kingdom, and any electronic mail or written letter so sent shall be deemed to have been received within 10 days of posting.
Alteration to the Constitution
The constitution may be altered by a resolution supported by a majority vote of the members present and voting at an AGM, or an EGM called for this purpose. The notice of the meeting must include notice of the resolution, setting out the terms of the alteration proposed.
If the Association committee decides that it is necessary or advisable to dissolve the Association it shall call an EGM of all members of the Association, of which not less than 21 days’ notice (stating the terms of the resolution to be proposed) shall be given. If the proposal is supported by the majority of those present and voting, the Association Committee shall have power to realise any assets held by or on behalf of the Association. Any Assets remaining after the satisfaction of any proper debts and liabilities shall be divided equally amongst the clubs affiliated to the Association at the date of the dissolution of the Association.
Arrangement until first Annual General Meeting.
Until the first general meeting takes place, this constitution shall take effect as if in reference to the Members comprising the Association’s Committee were references to the persons whose signatures appear at the bottom of this document. This constitution was adopted on the date shown below by the persons whose signatures appear at the bottom of the document. Signed and Dated by the Chairman, Secretary and Treasurer.
This constitution was adopted on the date shown below by the persons whose signatures appear at the bottom of the document.